Board of Trustees records

Collection

Identifier: UA 01

Staff Only

Scope and Contents

This collection contains records of the Board of Trustees from 1949 to 2015. The bulk of these records are the minutes for quarterly, executive, and closed session meetings from 1949 to 2014. The minutes also include records of the retreat sessions the Board held in 1988, 1998, 1999, and 2005 to 2014. The collection also contains files on former board members which include biographical and nomination information, correspondence, and oaths of office. Materials used during board member orientations from 2012 and 2014 inform the state of the university at those times. A series of office files in this collection consists of correspondence from the Chancellor's Office to members of the Board from 1995 to 2003, as well as reports made by the Chancellor and President to the Board from 1967 to 1983. Also included in the collection are three plaques and certificates awarded to the Board of Trustees and a self-study undertaken in 2000 by the Association of Governing Boards of Universities and Colleges.

Dates

1949-2015

Creator

Appalachian State University. Office of the Chancellor (Organization)

Access

The materials from Appalachian State University Libraries' Special Collections are made available for use in research, teaching, and private study, pursuant to U.S. Copyright law. The nature of these collections means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. As a result, the user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research or otherwise should be fully credited with the source.

Conditions Governing Use

Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. § 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. § 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the Appalachian State University assumes no responsibility.

Historical Note

The current Appalachian State University Board of Trustees, composed of thirteen members, develops the institution within the functions stipulated by the University of North Carolina Board of Governors. The Board advises the Board of Governors and the Chancellor on the management and development of ASU as well as other information pertaining to the University. The powers and duties of the Board of Trustees are assigned by the Board of Governors. The Governor of North Carolina or the UNC Board of Governors appoints members to serve four-year terms. The President of ASU’s Student Government Association serves as a voting member of the Board. Ex officio members of the Board include the Presidents of ASU’s Alumni Council, Faculty Senate and Staff Council. The first meeting of the Board of Trustees at ASU was held in 1903. The meeting was called by Dr. J. Y. Joyner who was the State Superintendent of Public Instruction and an ex officio member of the ASU Board of Trustees.

Extent

10 Linear Feet

Language of Materials

English

Additional Description

Abstract

The Appalachian State University Board of Trustees advises the Board of Governors and the Chancellor primarily on the management and development of the University. The Board of Trustees records consist of the minutes for board meetings and retreats, as well as correspondence between the ASU Chancellor and the ASU Board of Trustees, a self-study, and membership files on former board members.

Arrangement

The Board of Trustees records is divided into five series arranged alphabetically with the exception of the final series, which is expected to have the most accruals.

Series I: Association of Governing Boards of Universities and Colleges. This series contains the Self-Study Criteria for the University of North Carolina Board of Trustees from 2000.

Series II: Commemorative Plaques and Awards. This series includes an award from 1980 and photocopies of two plaques from 1990 and 1999.

Series III: Membership. Arranged alphabetical by folder title with one sub-series of former board member files that are arranged alphabetically by last name. This series contains records on membership, orientation, and nomination information for those that have served on the Board of Trustees. Records in this series are from 1972 to 2015.

Series IV: Office Files. Arranged alphabetical by subject. This series contains correspondence files between ASU Chancellor and ASU Board of Trustees from 1995 to 2003. This series also includes financial planning documents, Chancellors' and Presidents' Reports to the Board from 1967-1983, related news, and reference material that might be of interest to the Board of Trustees.

Series V: Minutes. This series is composed of two sub-series, both arranged chronologically: Meeting Minutes and Retreat Minutes. Meeting Minutes contains the minutes for quarterly, executive, and closed session meetings of the Board of Trustees from 1949 to 2014. Retreat Minutes contains the minutes and supplementary material of Board of Trustees retreats held in 1988, 1998, 1999, and from 2005 to 2014.

Aquisitions Source

The following is the accession list of records received and added to this record group.

UA.2003.085: Chancellor's Office Items, 1968-1999

UA.2005.048: Board of Trustees Meeting Minutes, 1974-1997

UA.2007.136: Board of Trustees Meeting Minutes, 1990-1992

UA.2010.015: Office of the Chancellor: Board of Trustees File, 1974-2003

UA.2016.006: Board of Trustees Reference Files for Meeting Minutes and Retreat Sessions, 2002-2014

UA.2017.087: Board of Trustees: Former Board Member Files, 1972-2015

UA.2017.137: Board of Trustees Original Meeting Minutes, 1949-2013